Convert XLSX to PDF

Not the way you edit the XLSX. The PDF is a delivery format: it fixes the layout so it renders identically everywhere, which is exactly why it resists editing. Keep the XLSX as the working copy and regenerate the PDF whenever the content changes — round-tripping back out of PDF always loses something. PDF is Adobe’s Portable Document Format from 1993, standardised as ISO 32000 and now the universal fixed-layout document.

Yes, and the XLSX would not have. Browsers ship a decoder for PDF and none for XLSX, so an XLSX link forces a download while a PDF renders inline. That is usually the deciding factor when the file is going onto a web page rather than into an application. A PDF looks byte-for-byte identical on every machine and every printer, which is why contracts, invoices and academic papers all live in it.

The values do; the formulas do not. An XLSX stores both the calculation and its current result, and PDF has nowhere to keep the calculation — so what you get is a snapshot of the numbers as they stood at conversion time. Anything that depended on the sheet recalculating stops updating from that point on. XLSX handles a million rows per sheet, compresses far better than XLS, and is readable by Google Sheets, LibreOffice and Numbers. PDF is deliberately hard to edit, and a scanned PDF contains no text at all until OCR has been run over it.

Headings, lists, tables and images are kept, and the fonts used are embedded in the PDF, so it looks the same in every viewer. A font that is not installed on our conversion servers (Calibri, for example) is replaced with a similar one, so line breaks can shift. An image file becomes a PDF page that shows the image.

Not on this page: each XLSX you upload becomes a separate PDF. To combine them, convert them here first, then join the PDF files into one document with /pdf-merge/.

A document keeps the page size and orientation saved in it, so a Word file set up as US Letter landscape stays that way. A plain text file has no page setup and comes out as A4 portrait. The converter has no page size or orientation setting, so change the page setup in the original file before converting if you need something different.

Yes when the XLSX contains real text (DOCX, ODT, HTML, TXT). Image-based XLSX produces an image-only PDF — to make it searchable, use /pdf-ocr/ after conversion to run optical character recognition.

Not on this site. The converter has no password or permission settings, and epub.to does not have a PDF password tool. Download the PDF and add a password in a PDF editor that supports it, such as Adobe Acrobat.

It depends mostly on the pictures. A text document usually gives a small PDF, because only the text and the parts of the fonts it uses are stored, while photos and scanned pages make up most of the size of a larger file. The converter has no compression setting; to shrink a finished PDF, run it through /pdf-compress/.

Yes. No person reviews the content, and both the XLSX and the PDF are deleted automatically about 24 hours after conversion.